Custom House Agent (CHA) & Clearing and Forwarding Agent Software
SOFTEASY Custom House Agent (CHA) & Clearing and Forwarding Agent Software is a complete desktop billing, accounting and logistics management solution designed for Customs House Agents, Freight Forwarders, Clearing & Forwarding Agents, Importers, Exporters and Logistics Companies. The software manages customer records, cost centers, GST invoicing, reimbursement expenses, freight charges, shipment documentation, statement of accounts, ports, taxation and Tally integration from one centralized system.
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Frequently Asked Questions (FAQ)
1. What is Custom House Agent Software?
Custom House Agent Software is designed for Customs Brokers and Clearing & Forwarding Agents to manage billing, customer records, freight charges, reimbursements, GST invoices and accounting.
2. Who can use this software?
The software is suitable for CHA firms, Clearing & Forwarding Agents, Freight Forwarders, Logistics Companies, Importers and Exporters.
3. Does the software support GST invoicing?
Yes. It generates GST-compliant invoices with tax calculations and professional invoice formats.
4. Can reimbursement expenses be managed?
Yes. The software records reimbursement expenses, statements of accounts and customer-wise billing.
5. Does the software maintain Cost Centers?
Yes. Separate Cost Center management helps monitor operational expenses and customer profitability.
6. Can I manage Port Master and Customer Master?
Yes. The software maintains Port Master, Customer Master, Group Master and Bank Master records.
7. Does the software integrate with Tally?
Yes. Selected editions support exporting accounting data to Tally through XML.
8. Can invoices be printed on company letterheads?
Yes. The software supports invoice printing on plain paper as well as company letterheads.
9. Does the software provide management reports?
Yes. Reports include Sales Register, Statement of Accounts, Reimbursement Reports, Search Reports and Cost Center Reports.
10. Is a free software demonstration available?
Yes. A free demonstration is available to understand all software features before purchase.
Core Modules Covered
| Core Modules | Available |
|---|---|
| Customer Master | ✔ |
| Cost Center Master | ✔ |
| GST / Service Tax Master | ✔ |
| Port Master | ✔ |
| Bank Master | ✔ |
| Make Invoicing / Billing | ✔ |
| Group Master | ✔ |
| Make Invoice / Billing | ✔ |
| Printing Invoice / Billing on Letter Head / Plain Paper | ✔ |
Core Reports
| Core Reports | Available |
|---|---|
| Search Engine | ✔ |
| Sales Register | ✔ |
| Tally Export via XML | ✔ |
| All | Desktop version One time payment Offline | Web based version Online Recurring Yearly |
|---|---|---|
| One version Exclude Tally Integration | INR 9,200* | NA * |
| Second version Include Tally Integration | INR 11,200* | NA * |
|
* Budget figures are indicative and
may vary based on specific
requirements and customizations.
Please contact us for a detailed quotation tailored to your needs. |
Product Demo Videos
Video #1
Software step by step
Illustrations
Custom Clearing & Forwarding Agent Management Software
The SOFTEASY Custom Clearing Agent Software is a comprehensive desktop solution designed for Custom House Agents (CHA), Clearing & Forwarding Agents, Freight Forwarders, Logistics Companies, and Import & Export service providers. The software efficiently manages reimbursements, statements of accounts, invoicing, customer records, cost centers, and operational expenses incurred on behalf of customers.
The software provides complete administrative control over customer invoicing by managing various service charges including Clearing Charges, Transportation Charges, Documentation Charges, Custom House Fees, Warehousing Charges, Duty Drawback, Import & Export Charges, Air Freight, Sea Freight, Road Transportation, and other logistics-related expenses.
The Custom House & Clearing Agent Tax Invoicing Software is designed with a user-friendly interface that simplifies daily operations while improving productivity. The system allows users to maintain complete master records including Cost Centers, Customer Masters, Group Masters, and Port Masters, ensuring accurate management of customer transactions and operational activities.
Within the Group Master, users can define individual expense heads under various categories such as Statement of Accounts and Reimbursement of Expenses. Expense categories may include Dock Charges, Custom Duty, Custom Entry Fees, Crane Charges, Documentation Charges, Transportation Expenses, and other operational costs, enabling complete financial tracking for every shipment.
The Freight Forwarding Software automates customer-wise data entry, shipment tracking, expense management, and invoice generation. It prepares professionally formatted two-sheet invoices while maintaining complete records for every customer, enabling timely reporting and better financial control.
Invoice generation is highly automated. Once the customer information has been entered, users can quickly generate invoices without repeatedly entering the same information. The software requires only minimal data entry, thereby reducing manual effort and improving operational efficiency.
The software generates comprehensive management reports including Daily Invoice Reports, Cost Center Reports, Service Tax Reports, Customer Statements, Reimbursement Statements, and various accounting reports required for day-to-day operations.
An additional feature allows users to generate professional Covering Letters that can be exported directly to Microsoft Word for editing and printing, making customer communication faster and more professional.
The software supports complete management of Cost Centers, Customer Accounts, Freight Charges, Reimbursement Expenses, Import & Export Documentation, Statement of Accounts, and Tax Invoicing, helping organizations maintain accurate financial records with minimum manual intervention.
Designed for multi-user environments, the software is secure, reliable, and easy to use. It can also be customized according to organizational requirements and supports integration with accounting applications such as Tally ERP for exporting invoices, accounting entries, and taxation details.
A powerful Multiple Search Facility enables users to instantly locate customer records, cost centers, shipment details, booking types, invoices, reimbursement entries, and other operational information, significantly improving office efficiency and decision making.
Screen Shots of Custom Brokerage & Clearance Software:-
Cost Center of Clearing & Forwarding Software Screen
Lists of Expenses Screen of Custom Broker Software.
Invoice Entry Screen
Members Data Entry Screen of the Custom House Software.
Main Menu - Masters
Main Menu Masters Highlighted Screen.
Cost Centre Master Screen
Cost Centre Master Screen of Custom & Forwarding Software.
Main Menu - Customer Master
Main Menu Customer Master Highlighted Screen.
Customer Master Data Entry Screen
Customer Master Data Entry Screen of Custom Clearance Brokerage Software.
Group Master Screen
Group Master Screen of Custom House Agent Software.
Port Master Data Entry Screen
Port Master Data Entry Screen of Freight & Forwarding Software.
Invoice Data Entry Screen
Invoice Data Entry Screen of Custom Clearance Accounting Software.
Print Invoice Screen
Print Invoice Screen of Custom Clearance Accounting Software.
Sales Monthly Register Screen
Sales Monthly Register Screen of Custom Broker Clearance Billing Software.